For the Secretariat-General of the Government of the Republic of Slovenia and for the Office of the Prime Minister of the Republic of Slovenia, the Division carries out tasks in connection with the preparation and implementation of public procurement and for both bodies performs tasks through its internal organisational units as follows

Finance Section

• preparation of the materials required for preparation and implementation of the national budget in compliance with the rules in force;
• preparation, monitoring and analysis of the implementation of the financial plan;
• preparation of the annual account;
• checking proposed contracts prior to their conclusion, in particular checking as to whether the planned contractual obligations are in compliance with the financial capacities of the user and informing the heads of the users’ department about the possible overrun of financial capacities;
• monitoring the correct implementation of contracts regarding their financial realisation;
• participation in the preparation of internal acts regarding financial operation;
• planning investments in and current maintenance of the government buildings;
• preparation of the development programme plan;
• keeping the order book;
• coordination of office material procurement (collecting internal orders and transmitting them to suppliers)
• evidencing the advance debits and verification of liabilities prior to issuing decrees on payment (elaboration of financial aspects of advance debits and financially evaluated advance debits);
• finance and accounting tasks – recording business events in the computer system;
• fulfilment of tasks related to provision of funds for business travel of the employees and delegations of the Government of the RS abroad and within the state, as well as keeping accounts of travel expenses;
• petty cash accounting and transactions management, archiving of documents and monitoring the use of cash;
• preparation of data for elaboration of monthly and annual liquidity plans and three-month quotas;
• issuing invoices for goods and services produced or rendered by the user in the framework of its own activity and keeping the books of outgoing invoices;
• issuing invoices for car transport, maintenance and repairs, for daily allowances for travel outside the state and within the state, for total expenses for aircraft transport;
• evidencing the costs of mobile phones as per subscriber numbers and monitoring the limits of use according to the Rules on the use of business mobile phones, informing the users of business mobile phones and the Human Resources Department of any limits exceeded;
• food coupons – issuing, evidencing and accounting for the Secretariat-General, the Office of the Prime Minister, the Office of the President of the RS and Protocol;
• preparation and entering the data on the ISPO Website (the information system for decision-making support), managed by the Government Centre for Informatics (GCI) to publish data for public information;
• coordination of government offices within the competencies of the Secretary-General regarding the financial area (redistribution, liquidity plans …..);
• implementation of other tasks related to preparation and implementation of the Budget.

Technical and Maintenance Section

For the Secretariat-General of the Government of the Republic of Slovenia, the Office of the Prime Minister of the Government of the Republic of Slovenia and protocol of the Government of the Republic of Slovenia, the Section:

• provides coordination among the users of government buildings regarding investment in building maintenance ;
• keeps records of certain fixed assets as per location and as per personal use of the responsible employees of the Secretariat;
• handles current maintenance of business buildings and premises, basic fixed assets and holiday resort capacities;
• participates in procurement procedures regarding employment;
• provides technical support services for the implementation of protocol events, press conferences, sessions and meetings.

Vehicle Management Section

For the Secretariat-General of the Government of the Republic of Slovenia, ministries, the Office of the Prime Minister of the Government of the Republic of Slovenia and the Government Services, the Section:

• organises and performs car transport for protocol and official use;
• provides regular maintenance and registration of official cars;
• participates in the car insurance procedure.