Skip to main content

GENERAL AFFAIRS DIVISION

 

 

The tasks of the General Affairs Division are:

  • tasks related to the preparation of proposals of general legal acts issued or proposed for adoption by the Secretary-General of the Government to the Government;
  • to draft legal opinions and provide legal advice to divisions and services of the Secretariat-General of the Government and to government services;
  • to draw up and review contracts falling within the working area of the Secretariat-General of the Government;
  • to perform tasks associated with the exercise of the Head's rights and duties as the employer;
  • to perform human resource management tasks;
  • to keep public servants informed and ensure cooperation with the Trade Union of the Secretariat-General of the Government;
  • to prepare and carry out public procurement procedures;
  • to carry out tasks regarding financial operation;
  • to manage the library;
  • to provide professional literature and periodicals;
  • to purchase and process library materials (books, technical literature, newspapers, other periodicals, etc.);
  • to lend out library materials and keep records thereof;
  • to register incoming newspapers and other periodicals on a daily basis and prepare them for distribution to employees;
  • to book premises for government sessions and order the recording of sessions and catering;
  • to perform administrative and technical tasks associated with the work of the Division; 
  • the performance of professional tasks regarding the rights and obligations deriving from employment in the Secretariat-General of the Government, in the Office of the Prime Minister and government services, according to the Decree;
  • the monitoring of the implementation of internal acts of the Secretariat-General of the Government and implementing of regulations of the Government in the working area of the Section;
  • the drafting of internal and individual acts associated with the rights and obligations of public servants;
  • the organisation of training, advanced training and education for public servants;
  • the exercise of the employees’ rights deriving from the employment relationship;
  • the performance of tasks regarding the preparation of the calculation of salaries and other remuneration of employees;
  • the keeping of personnel records and personal files of employees;
  • assistance to heads of organisational units in assuring safety and health at work;
  • the performance of administrative and technical tasks associated with the work of the Section.

 

Tasks within the Division's working area or individual functions of narrower scope are performed by the following section:

The Finance and Public Procurement Section performs tasks related to:

  • the preparation and implementation of public procurement for the needs of the General-Secretariat of the Government, the Office of the Prime Minister and, under authorisation, for the needs of the Protocol of the Republic of Slovenia and government services;
  • the preparation and implementation of public procurement based on the Decree establishing the Secretariat-General of the Government of the Republic of Slovenia, for its own purposes and, under authorisation, for the needs of other state administration bodies in the area of protocol, official transport and translation services;
  • the collection of information about supply requirements, preparation of authorisations and submission of them to the umbrella procurement body for inclusion into joint public procurement procedures adopted by the Government pursuant to the decision on the definition of subjects of joint public procurement;
  • the preparation of proposals for the implementation of procedures and cooperation with the Public Procurement Agency;
  • the participation in the preparation of public procurement acts and other acts regulating public procurement;
  • the preparation of contracts;
  • publishing public procurement orders on the public procurement web portal;
  • issuing purchase orders for the purposes of the Secretariat-General of the Government and the Office of the Prime Minister;
  • keeping records of public procurement for the needs of the Secretariat-General of the Government and the Office of the Prime Minister,
  • the harmonisation and preparation of the documents required for the programming and implementation of the national budget in compliance with the applicable rules;
  • the preparation, monitoring and analysis of the implementation of financial plans (administration of development programme plans, monthly liquidity plans, plans for the acquisition of tangible property, preparation of various reports on implementation, etc.); 
  • cooperation in planning investments, and investment in and current maintenance of buildings managed by the Secretariat-General of the Government;
  • the preparation of explanations of the annual financial statement;
  • the checking of proposed contracts prior to their conclusion, in particular in terms of their financial elements and their compliance with the financial capacities of the user;
  • the recording of contracts and advance debits in the application of the Unified Accounting System of the Ministry of Finance (MFUAS), the monitoring of the correct implementation of their financial realisation and cooperation with custodians of contracts;
  • executive tasks in the implementation of the financial plan:  recording of invoices received, verification of liabilities prior to issuing decrees on payment, preparation of payment orders and their submission to the Ministry of Finance for payment;
  •  keeping accounts of travel expenses, the calculation of expenses after business travel and elaboration of orders for payment;
  • the preparation of the scale of expenses and issue of invoices to other budget users for reimbursement of expenses (relating to vehicle transport services, maintenance of buildings, translation, interpretation and language editing, mail dispatch and other services rendered by the Secretariat-General of the Government for other budget users or settling joint invoices to external contractors);
  • keeping records of issued invoices, and the monitoring of payments and enforcement;
  • cooperation with the Ministry of Finance in implementing other finance and accounting tasks;
  • keeping records and preparation of periodic reports on the costs of mobile phones, entertainment expenses and other expenses in compliance with the regulations in force and the requirements of the management;
  • the coordination of government services within the competence of the Secretary-General of the Government regarding the financial area (planning and preparation of annual financial plans and revised national budgets, preparation of explanations of the annual financial statement, monitoring its realisation, liquidity plans, quotas, etc.);
  •  participation in the preparation of internal acts regarding financial operation;
  • the implementation of other tasks related to the preparation and implementation of the national budget.